Toastmasters International is a non-profit educational organization that teaches public speaking and leadership skills through a worldwide network of clubs. Headquartered in Englewood, Colo., the organization’s membership exceeds 357,000 in more than 16,600 clubs in 143 countries. Since 1924, Toastmasters International has helped people from diverse backgrounds become more confident speakers, communicators, and leaders.
Sohna Road, Gurgaon
Challenges faced by Toastmasters
Challenge 1: Meeting cancellations
Toastmasters is a community meetup where a bunch of people meet every week to practice public speaking and improve their communication skills. They often end up having to cancel their meetings because people might not turn up, or in general, they have a bigger event instead of their regular meetings. Having to pay space rentals even when they cancel their meetings was a problem for them since budgets are a constraint because of being a non-profit organisation.
Solution: Carry forward the unused hours!
SpaceBoat offers the flexibility of carrying your unused hours forward to the next month, provided we are informed in advance about the cancellation. Toastmasters is able to leverage this feature to their benefit and every once in a while, if a meeting is cancelled, or have their own event, they inform us in advance and carry forward the unused amount. This helps them save money for other purposes, as well as plan their meetings well with the flexibility.
Challenge 2: Separate venue requirement for bigger events!
Toastmasters usually have a bigger event, apart from their regular meeting, once every quarter. For these events, they need an inventory much larger than the one that they use for their regular meetings. It became a huge headache for them trying to find the right venue, every time they have to organise an event. Significant time and energy is spent in searching just for the venue, when there are hundreds of other things that they are having to take care of alongside.
Solution: Different kinds of inventory available with SpaceBoat
SpaceBoat has become a one-stop solution for all the venue needs for Toastmasters. Every time they have an event, they just fill our ‘Request A Fee Quote’ form to submit their requirement, and the rest is taken care by us! We send them the relevant spaces available in their required locations, along with fee details and photographs. Once they confirm, we check for availability with our SpacePartners and if it is available, they just transfer the money electronically and it’s doen! As simple as that. Just this flexibility and professionalism saves them a lot of money and time, and they are able to spend their energies on other arrangements. Besides, enough times have we made the bigger inventory available in the same premises where they hold their regular meetings. Saves everybody time and coordination headache!
Challenge 3: Operational headaches
Because Toastmasters is a community meetup, they have always been running their meetings from someone else’s premises and there are tons of other operational headaches that come as part of it. Sometimes the AC did not work, or they won’t find chalks to write with in their classroom etc. Coordinating with the space owner for these operational breakdowns was a headache in itself for them.
Solution: Responsive and Professional Team
With SpaceBoat, whenever Toastmasters experience a breakdown, all they need to do is text us on whatsapp about it and consider it done! We are the ones who then keep following up with the SpacePartner to get everything done. With a responsive and professional team at their service, Toastmasters is a lot happier and at ease when it comes to operating from somebody else’s premises.